A remote executive assistant is a virtual assistant that is based remotely from you. They are a vital part of any business and help you run your day-to-day tasks efficiently.
An assistant can take care of a wide range of administrative tasks, from the mundane to the complex. This can include anything from simple clerical tasks to more complicated projects such as redesigning workflows or managing special projects.
Keeping on top of your schedule
A big problem that many executives and business owners face is that they often spend their days slogging through an overabundance of mundane administrative tasks. This can leave them feeling overwhelmed and unable to focus on the work that matters most.
Instead, a good remote executive assistant can keep on top of your schedule and ensure that you have enough breathing room to get all the important work done. They can also help you to manage your calendar so that nothing gets rescheduled and they can keep track of any incoming emails or requests for meetings.
One way to keep on top of your remote executive assistant’s schedule is by setting up regular check-ins with them. This can be a short phone call or a video chat each day to go through your inbox and calendar, update them on progress, and confirm your priorities for the next day.
Another way to keep on top of your remote executive helper’s schedule is to use project management software such as Monday. This tool allows you to create a list of tasks and assign them to your team members, as well as track who is working on what and when.
Taking care of your life admin
As the name suggests, a remote executive assistant is your best bet at a fraction of the cost. The best part is that they can be hired remotely from anywhere in the world. The challenge is weeding out the good from the bad and ensuring they stick around long enough to keep you on the right track to your objectives. A smart business will also use a cloud based scheduling solution such as Double and Calendly to ensure they aren’t wasting their precious time and yours. It’s also a good idea to consider hiring a virtual assistant versus a full time employee as this will save you money in the long run. Ultimately, your best bet is to hire an assistant with a reputable reputation and a clear set of objectives.
Providing you with more space in the office
As a business leader, you have lots of responsibilities, which can leave you with little time to focus on your own work. This is especially true if you are working in a cramped office with limited space and desks pushed up against each other tightly.
Hiring a remote executive assistant can help you to manage your schedule, keep track of your life admin, and provide you with more space in the office. They can also handle a range of specialist tasks that you might otherwise have to do yourself, saving you both time and stress!
To make sure you get the most from your virtual executive assistant, set up processes for them to follow. For example, if they are handling calls or emails, give them scripts and templates to follow. They should also have access to documents and files so they can see what needs doing and how. This can include photos or scans of receipts, opened mail, whiteboards, notebook pages, and sticky notes.
Helping you to achieve a healthy work/life balance
Managing your work-life balance can be tricky. With so much to do, it can be difficult to focus on the essentials and leave the rest until later in the day. Having a remote executive assistant on hand to help you achieve a healthy work/life balance can make all the difference.
It’s important to choose a virtual assistant who is well-suited to your needs, and not just any old person who you can get hold of. You need to make sure they have the education and skills to handle your responsibilities, plus the technological capabilities to do their job effectively.
To be the best possible remote assistant, they need to have an eye for detail and an organizational flair. This means that they should have a system of checks and balances in place to ensure you don’t miss out on any vital details or tasks. This will also help to keep you focused and on track of your daily goals.